Module 14: Payment Collection & Closing the Deal

Title suggestion:
👉 “How to Collect Payments & Close Agro Trade Deals Safely”

🎯 Module Objective

By the end of this video, learners will:

1. Know common payment methods and when to use them
2. Understand Letters of Credit (LC), bank transfers, and partial advance payments
3. Learn to manage currency exchange and delays
4. Confirm receipt of payment safely
5. Build a simple payment tracking system

Video Structure & Script

1️⃣ Hook (0:00 – 0:45)

“You’ve shipped your product, but the buyer hasn’t paid yet. How do you collect your money safely?
Missing a payment or making a mistake with international transfers can be costly.
In this video, I’ll show you how to collect payments and close deals securely — so you always get paid on time.”

• Animated package delivered with a “payment pending” alert above it

2️⃣ Common Payment Methods & Timing (0:45 – 2:00)

“Domestic trade often uses:

• Bank transfer / NEFT / RTGS — fast, safe, easy for verified partners
• Cash on delivery (for small orders)

International trade options:

• Advance payment — for small, trusted shipments
• Letter of Credit (LC) — bank guarantees payment once conditions are met
• Partial advance + balance on delivery — balances risk for both parties

Timing is key: always confirm when the buyer will pay and plan cash flow accordingly.”

• List payment methods suitable for your sample product

• Animated table showing domestic vs international payment options

3️⃣ Understanding LC, Bank Transfer & Partial Advance (2:00 – 3:15)

“Letter of Credit (LC): Buyer’s bank guarantees payment once shipment documents meet terms — ideal for international trade
Bank transfer: Direct transfer between accounts, fast and reliable if the buyer is verified
Partial advance: Pay a portion upfront and settle the balance after delivery — reduces risk for both parties

Choose the method based on buyer trust, order size, and country.”

• Choose one method for your sample trade and note why it’s appropriate

• Animated flow chart showing money moving from buyer → bank → seller with LC, partial advance, or direct transfer

4️⃣ Managing Currency Exchange & Delays (3:15 – 4:00)

“For international buyers:

• Watch currency rates — small changes can affect your profit
• Consider transfer fees and bank charges
• Plan for delays due to bank processing or holidays

Keeping a small buffer helps avoid surprises.”

• Note currency exchange rate and fees for a sample international payment

• Animated exchange rate changing on screen with coins moving between countries

5️⃣ Confirming Payment Safely (4:00 – 4:45)

“Step 1: Confirm receipt of payment in your bank account
Step 2: Send payment acknowledgment to the buyer
Step 3: Update your records or tracking sheet
Step 4: Issue final invoice if required — this closes the deal officially

Proper confirmation protects you and strengthens trust for future business.”

• Fill out a sample payment tracking sheet with date, amount, method, and confirmation

• Animated sheet filling with columns: Buyer, Amount, Payment Method, Date, Status

6️⃣ Call to Action / Task (4:45 – 5:15)

• Choose one completed order and track payment from buyer
• Record method, amount, date, and confirmation in a tracking sheet
• Send acknowledgment to buyer once payment is received

• Checklist animation ticking off tracking sheet, confirmation sent, deal closed

🧭 Module 14 Recap

🎨 Visual / Engagement Suggestions

• Animated table of payment methods
• Flow chart for LC, bank transfer, and partial advance
• Currency exchange animation for international payments
• Payment tracking sheet animation with checklist

💡 Teaching Style Reminder

• Keep explanations step-by-step, visual, and story-driven
• Include one practical task per video so learners immediately apply knowledge
• Emphasize safety, confirmation, and record-keeping to build trust and professionalism